The Policy on reimbursement of Relocation Expenses is designed to cover expenses incurred by faculty members (i) who are newly recruited to BITS system and are either moving from within India or from abroad to any of the BITS campuses in India, as also to those (ii) who are inter campus or off campus transferred within India.

 

The objectives are to

 

• Act as an enabling mechanism to attract motivated and high quality faculty to any of the BITS campuses.
• To provide BITS system with an competitive edge in faculty recruitment related issues.

 

Eligibility

 

• Any new faculty of BITS appointed at the level of an Assistant Professor, Grade-I in Academic Level-12 or above, being recruited for any of the campuses of BITS. 
• Guidelines to reimburse relocation expenses by those appointed as Lecturers or as visiting faculty are also included. 
• Theses will be equally applicable to existing BITS faculty who are relocating to other BITS campuses or off campus centers. 

 

Compensatory Amount

 

• The reimbursement of any International relocation will normally not exceed Rs. Two lakh for reasonable actuals.
• The reimbursement for relocation in India will normally not exceed Rs. 50,000/- for reasonable actuals.
• These norms will also be applicable for relocation of BITS faculty to other BITS campuses or off campus centers. 

 

Application Process

 

A newly appointed candidate, or an existing faculty member in case of  relocation to other BITS campuses or off campus centers must seek approval in the prescribed form before he/she starts his/her journey or ships household good to the Director of the concerned campus with  cc to the Dean, Faculty Affairs at BITS.

 

 

Evaluation Process

 

The application will be reviewed by Dean, Faculty Affairs (or Nominee of Vice Chancellor) in consultation with the Director.

 

 

Guidelines for Expenditure

 

• The funds may be used for transportation charges by AIR/RAIL/CAR/BUS as per eligibility from starting location to the campus of BITS for the faculty member as well as his dependents. International travel will be permitted by economy class only.  Domestic travel will be by AC II Tier Rail as per Institute Rules. Separate approval should be taken for any other mode of transportation.
• The funds may be used to transport personal and household goods.
• In case husband and wife are recruited to the same campus, expenses to relocate household goods from one location only will be entertained and will be subject to limits mentioned above.
• In case faculty at the level of Lecturer or Visiting faculty requires relocation, the maximum limit of expenditure allowable will be half the maximum amount permissible for regular faculty.
• The relocation expenses will have to be paid back to BITS if a faculty resigns before completion of 3 years in service.
• In case of Visiting Faculty the relocation expenses will have to be refunded to BITS on prorate basis in case the faculty member leaves before the term of his/her appointment is over. No refund will need to be made in case he/she completes three years at BITS.
• Faculty from International locations relocating to BITS via domestic (home) visit route may only claim for travel to the respective campuses via the shortest/least expensive route.
• All reimbursements will be done after faculty joins. However, prior approval before finalizing travel plans has to be taken.

 

Conditions

 

All expenses will be processed in accordance with BITS policies and procedures.