CSIF has one faculty in-charge (FIC_CSIF) and nucleus members appointed by the Director. FIC_CSIF and nucleus members would be running the facility with the help of technical staff at CSIF.

Centre hosts following two types of equipment:

1. CSIF Equipment: Mainly used by research scholars, faculties and external users on payment basis.

FESEM, LCMS, Raman, Confocal microscope, XRD etc.

2. IMA Equipment: Mainly used by FD students in their lab courses.

XRD, UV Spectrometer, TGA etc.

CSIF equipment operations

1. Each equipment would be having one equipment faculty in-charge (EFIC), Staff in-charge (SIC, operational owner of the equipment), 2nd staff in-charge (SIC2, when SIC is absent SIC2 will take the ownership).
2. Operational decisions would be mainly taken by SIC. Users will be following the instructions of the SIC. In the lab, SIC’s decision would be final and binding to every user.
3. Equipment will be operated by the staffs only.
4. CSIF staff will maintain a strict No Exception policy. Rules and regulations will be uniform for everyone and every equipment under CSIF facility.

Equipment slot booking

At present, slot booking would be done manually with respective SIC. In due course of time CSIF will make it online.

Usage charge rate

Usage rates are going to be fixed every financial year.

Grievances redressal mechanism

Grievances, suggestions, and feedback will be collected online. Team would discuss the matter and take collective decisions. CSIF will not be able to follow verbal communications.

Acknowledgement to CSIF

Acknowledgment of the BITS Pilani Goa CSIF facility is encouraged by the CSIF team with following lines:

We request all users to submit the publication details to the CSIF data base.

Training and outreach

1. CSIF will organize familiarization program at the beginning of every semester for new Ph D students and interested faculties who will be using the facility.
2. Centre encourages the lab course in-charges to make demonstration videos of the equipment at the centre. By making videos the instructors can emphasise various scientific aspects of the equipment and students can view as per their convenience. Centre discourages the demonstration tours of the classes for logistic reasons.

1. The analytical data provided will be for R&D purposes and will not be utilized for any legal disputes in any form whatsoever.
2. It is the responsibility of the user to coordinate with the operator prior to analysis and ensure that all relevant information related to the sample is provided. It is expected that the user will meet and discuss as per a time convenient to the operator to ensure that the analysis of on-going samples is not hampered.
3. Multiple samples may be provided separately and will be charged as per the Charge list. The samples must be numbered accordingly and the user must ensure the same.
4. The CSIF facility or operator will not be responsible for sample integrity. The decision of the operator prior to analysis is binding.
5. Users are expected to be responsible and not abuse / shout at the operator. In case of any discrepancy or dispute with the operator, users may contact Faculty in-charge (fic.csif@goa.bits-pilani.ac.in) to clear the same prior to analysis.
6. No change in sample analysis or procedure will be allowed once the process after payment has been initiated, unless the analysis demands it. This is at the discretion of the operator.
7. UIN must be mentioned in all correspondence associated with respective analysis.
8. Radioactive material, unstable and explosive compounds must be reported. Even then, for safety reasons such samples may not be accepted for analysis.
9. It is expected that the users will revert with information on how the results of the analysis has been used (for e.g. paper publications, thesis etc.).
10. In case the user wants his or her sample back, the same may be communicated to the operator prior to start of the analysis. The same should be taken along with the analysis report. Samples not collected within 3 days of collection of report will be disposed without any notice to the user.
11. The user is solely responsible for numbering of his samples and this again should be after discussion with the operator.
12. All preparation of samples as appropriate must be done at the user’s end prior to characterization. This may be discussed with the operator as deemed necessary.
13. The user must ensure that he or she reports on time as per the slot provided by the operator. In case of delay, no extension to the slot duration will be provided. In case of a possible no-show, the user may inform the operator in advance so that an alternate slot can be provided.
14. The user may not allow for a substitute to be present during sample analysis. The user may also not bring more than 1 additional person to the facility during analysis.
15. Additional charges wherever appropriate may be levied for any special analysis request not included in the Charges list for respective equipment.
16. The user is responsible to ensure that wherever appropriate SRCD, ARD and Department HOD are communicated with regard to any usage of funds from Sponsored projects, PI / Department Development fund or from PhD Contingency fund. CSIF will not be responsible should any discrepancy arise.
17. The charge list and policy will be reviewed periodically and changes if any will be duly informed to all users by CSIF. Any suggestion or errors in this document may be brought to the notice of the Faculty in-charge (fic.csif@goa.bits-pilani.ac.in).
18. It is proposed within the next few months to make the process online for ease of operation. Users are expected to co-operate till this facility is set up.
19. No cash or cheque payment will be accepted. I-Collect payment is preferred. DD will be accepted.
20. All forms are templates only and may be extended accordingly if needed to suit the information to be incorporated by the user.